Human Resources
Policy and Procedure Manual

Table of Contents

Revised December 12, 2008

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SECTION 1	HUMAN RESOURCES: FUNCTIONS AND ORGANIZATION
	Functions of Personnel Services by Unit Employee Benefits Academic Staff Relations Employee Relations Job Evaluation Payroll and Information Services Employee and Organizational Development Staffing Services Bargaining Units Administrative Group Faculty and Staff Group Listing Appendix 1.1: Human Resources Organizational Chart
SECTION 2	EMPLOYMENT
	Introduction Human Rights and Employment Equity Employment Equity Through Affirmative Action at Dalhousie: A Policy Statement Statement on Prohibited Discrimination Accommodation Policy Foreign Worker Recruitment Requirements Recruitment Procedures for Recruitment/Selection of NSGEU/DPMG Staff Employment Requisition (printable) Signing Authority re. Employment Employment of Relatives Probationary Period Assessment Transfer of Employment Within the University Termination of Employment checklist Temporary Staffing/Replacement of NSGEU/CCS/DPMG Employees Appendix 2.1: Human Rights: A Guide for Employers Appendix 2.3: Checklist for Recruitment/Selection Process (NSGEU/DPMG) Appendix 2.4: Interviewing Guidelines Appendix 2.4A: Screening Process Appendix 2.4B: Candidate Assessment Appendix 2.5: References Appendix 2.6: Telephone Reference Check Appendix 2.7: Orientation Program – Supervisor’s Checklist Appendix 2.8: Guidelines for Probationary Period Assessment
SECTION 3	HOURS OF WORK
	Introduction Curtailment of University Activities Due to Adverse Conditions Building Maintenance Shutdowns Time Recording Time off for Voting Appendix 3.1: Class/Examination Cancellation or Curtailment of Other University Activities or Services Due to Adverse Conditions Appendix 3.2: Employee Attendance Record
SECTION 4	VACATIONS, HOLIDAYS, LEAVES OF ABSENCE
	Introduction Vacations Holidays Leaves of Absence
SECTION 5	PAYROLL AND INFORMATION SERVICES
	Introduction Human Resource System Processing - Forms Completion - Cut-off Dates for Payroll Processing - Employee Identification Cards - Courtesy Access Cards - Release of Information - Reporting Salary Administration - Salary Upon Initial Appointment - Annual Salary Adjustments - Step/Service Increments - Reclassifications Lump Sum Payments - Self-Employed Practitioners/Professionals - Employees of the Dalhousie University Payroll Deductions - Statutory Deductions - Mandatory Deductions - Legal Deductions - Voluntary and Optional Benefit Deductions - Other Voluntary Deductions Taxation Reporting Journal Entries Appendix 5.1: Employment Forms Completion Instructions Appendix 5.2: Direct Deposit of Pay Instructions Form Appendix 5.3: Sample Deposit Advice Appendix 5.3A: Earning Codes Appendix 5.3B: Deduction Codes Appendix 5.4: Deductions, Employee Benefit Program (requires Acrobat Reader – free to download) Appendix 5.5: Sample T4 and T4A forms
SECTION 6	EMPLOYEE BENEFITS PROGRAM
	Introduction Eligibility for Employee Benefits Statutory Benefit Programs Sick Leave Early Assistance Program Leaves of Absence Changes in Benefit Status Benefit Claims Termination Retirements Tuition Fee Waiver and Reimbursement Appendix 6.1: Summary of Insured Benefits Entitlements Appendix 6.1A: Personnel Groups Appendix 6.2: Benefit Conversion Privileges Appendix 6.3: Form: Group Life Insurance/Survivor Income Benefit Appendix 6.4: Appointment of Beneficiary/Designation of Spouse - Pension Plan or Insured Benefits (Requires Acrobat Reader – free to download) Appendix 6.5: Early Assistance Program
SECTION 7	JOB EVALUATION AND SALARY ADMINISTRATION
	Introduction Purpose The Dalhousie Job Evaluation Programs Requests to Evaluate NSGEU Positions Requests to Evaluate DUAG Positions Procedures Committees' Roles Salary Administration Appendix 7.1: Job Evaluation Requisition (DPMG) Appendix 7.2: Job Description (DPMG)
SECTION 8	EMPLOYEE AND ORGANIZATIONAL DEVELOPMENT
	Introduction Training and Development Services Consulting Services Orientation Information/Resource Services Pre-Retirement Planning Program Tuition Assistance Program
SECTION 9	EMPLOYEE RELATIONS
	Introduction Performance Management Attendance Management Disciplinary Action Responsibility for Disciplinary Action Steps Involved in Taking Disciplinary Action Grievance Procedures Appendix 9.1: Sample Written Warning
SECTION 10	A GUIDE TO STAFF COMPLEMENT ADMINISTRATION
	Introduction 1. Complement/Attrition Management 2. Reduced Hours of Work Programs 3. Early Retirement 4. Leave Plans 5. Work Restructuring and Scheduling 6. Preparation for Redeployment/Re-Employment 7. Lay-Off, Recall, and Unemployment 8. Consultative Services
SECTION 11	EMPLOYMENT POLICIES ADMINISTERED BY OTHER UNITS
	Environmental Health and Safety Smoking Policy at Dalhousie University Scent Reduction Initiative Statement of Policy on AIDS Sexual Harassment

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